A Complete Pricing Guide to Office Space Costs in the UK, 2025

How Much Does Office Space Cost in the UK?

The cost of renting office space in the UK is one of the most critical factors for businesses when deciding where to base their team. Prices vary widely depending on location, office type, amenities, and access to transport. Before making a decision, it’s essential to consider your team size, preferred location, available budget, and the services you require in a workspace.

On average, flexible office space in the UK costs between £200 and £1,400 per person per month (excluding VAT). The price depends heavily on the building’s amenities and location. If you are considering a conventional lease instead of a flexible workspace, rental costs typically range from £20 to £150 per square foot per year. These averages are broad, so breaking down the costs by region provides a clearer picture.

Average Cost of Office Space in the UK per Person per Month

The cost of office space per person varies significantly depending on the city, type of office, and the amenities included. Flexible workspaces, in particular, offer bundled services such as WiFi, utilities, furniture, and cleaning, which can impact the monthly price. Here’s a regional breakdown:

• Central London: £500 – £1,400
• Greater London & South East: £300 – £800
• Regional cities (e.g., Manchester, Birmingham): £200 – £600
• Smaller towns & suburban areas: £150 – £300

These figures provide a clear picture of what businesses can expect to pay per person, aiding in budgeting and planning for team size and workspace requirements.

Average Cost of Office Space in the UK per Square Foot

For businesses opting for a traditional lease rather than a flexible workspace, rental rates are typically calculated on a per-square-foot-per-year basis. These rates depend on the building’s grade, location, and local demand. 

The average costs of office spaces in the UK per square foot are presented below. 

• Central London: £70 – £150
• Greater London & South East: £30 – £70
• Regional cities: £20 – £40
• Smaller towns & suburban areas: £10 – £25

Understanding per-square-foot costs is particularly important for companies planning long-term leases or larger office spaces, as it allows for precise budgeting and comparison between locations.

Rental Rates of Our Office Space Partners in the UK

Businesses seeking office space in the UK have access to a diverse range of options, from budget-friendly desks to high-end private offices in prime city locations. Office Hub’s trusted partners, including Regus and RX London, provide flexible solutions that cater to startups, SMEs, and enterprise clients.

Below is a breakdown of their pricing, along with example locations, to help you get started.

Regus

Regus offers some of the most versatile office solutions across the UK, with flexible terms and fully serviced spaces. 

Pricing Model: Primarily priced on a per-person, per-month basis. Prices vary significantly depending on location, office type, and contract length.

Typical Price Range: For a budget-friendly option, coworking memberships can start from as little as £59 per person per month, granting flexible access to shared workspaces. For a dedicated private office, prices begin at around £199 per person per month in regional locations and can reach over £1,000 in prime Central London business districts.

Examples of Regus office spaces in the UK:

• Regus (UK and Ireland) - Little Stoke
• Regus (UK and Ireland) - Ibstone Road

RX London

RX London provides premium workspaces in prime London locations, offering a wide range of pricing options to suit businesses of varying scales.

Pricing Model: Typically priced on a total monthly cost per office unit, not a per-person basis. Their offerings often cater to larger teams and long-term leases, with prices reflecting the exclusivity and size of the space.

Typical Price Range: Prices for their flexible offerings typically range from £5,000 to £50,000+ per month for a private office suite, depending on size and location.

Examples of RX London office spaces:

• RX London at 46a Carnaby Street, Soho
• Rx London - 1 Earlham Street

Sub800

Sub800 offers competitively priced small to medium-sized offices across London, making it an excellent choice for startups, creative firms, and growing businesses seeking central locations without excessive overheads.

Pricing Model: Prices are given as a total monthly cost for the entire office unit, not per person. Their spaces are designed for teams, and the cost is for the whole private suite.

Typical Price Range: Prices range from approximately £3,000 to £20,000+ per month for private office suites, depending on the number of desks and location.

Examples of RX London office spaces:

• Sub800 at 6 Tinworth Street
• Sub800 at 10 Dover Street, London

Flexible office prices keep changing. Providers like Regus offer a more granular, per-person pricing model for individuals or small teams, while RX London and Sub800 often provide a total monthly price for a private office unit, which is ideal for established teams.

When comparing providers, be sure to ask for a detailed breakdown to understand exactly what is included in the total cost.

Cost of Flexible Office Spaces in Major Cities of the UK

To better understand the cost of office space in the UK, we have extracted data from Office Hub Co-Stats and created a table comparing flexible office space costs across the major regions. We have also presented a graph for better visualisation.

Table: Cost Comparison of flexible office spaces in the UK
 

Please note that these prices are subject to change based on demand, availability, and economic conditions.

The cost variations of flexible office spaces across major UK cities presented here are recorded in the first quarter of 2025 as the average cost of desk space. It is found that London remains the most expensive city, with serviced offices at £600 and managed spaces at £650 per person.

At the same time, Nottingham and Leicester offer more budget-friendly options, starting at £250 for serviced offices and £150 for coworking desks. Sublet office costs vary significantly, with London reaching £500, whereas cities like Bristol and Liverpool offer sublet spaces for as low as £250.

Overall, London is the most expensive location for flexible office spaces, while regional cities offer more cost-effective alternatives. Among different space types, virtual offices remain the most affordable option across all locations, averaging £120 to £150 per person per month.

How Do You Calculate the Cost of an Office Space in the UK?

The process of calculating the price of flexible office spaces is quite simple. Mostly, the providers charge based on the required number of desks. After selecting the office type, determine the number of desks required. For example, if the private office space costs £500 per desk per month, then the cost of office space with 10 desks would be £500 × 10 = £ 5,000 + VAT per month.

Remember that prices fluctuate depending on the office type, amenities included, and any required customisations.

Unexpected Expenses to Watch Out For While Renting Office Spaces in the UK

When planning your office budget, it is tempting to focus solely on the upfront numbers, which include the monthly rent or the advertised per-desk rate. However, the reality is that office space often comes with additional expenses that are not immediately apparent. Being aware of these hidden costs means you can plan more effectively, negotiate more effectively, and avoid any unpleasant financial surprises down the road.

Some of the most common additional costs include:

• Building Services and Upkeep: Charges for maintenance, cleaning of shared areas, or unexpected repairs can quickly add up.
• Utilities and Connectivity: While flexible offices often include essentials like WiFi and electricity, conventional leases usually don’t. Water, heating, and waste removal are frequently billed separately.
• Parking and Transportation: Especially in busy city centres, on-site parking can be expensive, and charges for permits or daily rates may not be immediately apparent.
• Office Extras: Printing, scanning, or access to lockers and storage may not be covered by your standard agreement.
• Deposits and Administration Fees: Many landlords require security deposits or charge setup fees when contracts are signed.
• Customisation and Fit-outs: If you need branded interiors, bespoke furniture, or layout changes, those costs are rarely included in the base rent.
• Professional Services: Significant costs may arise from legal reviews of contracts or exit obligations, such as the restoration of a leased office to its initial state.
• Meeting space and insurance: In coworking environments, meeting rooms are sometimes charged separately. Depending on your setup, you may also need liability or contents insurance.

How to Keep Costs of Office Spaces in the UK Under Control?

To keep the cost of office spaces in the UK under control, follow the suggestions below. 

• Get Clarity Upfront: Ask providers for a detailed breakdown of all possible costs before signing a lease.
• Check the Contract Carefully: Do not skim over the fine print; it is where many hidden charges sit.
• Negotiate Value: Extras like meeting room credits, furniture, or reduced parking rates can often be negotiated.
• Seek Expert Guidance: Working with an office space consultant, such as Office Hub, ensures you understand all charges and find the most cost-effective option.

By looking beyond the headline rent and examining the details, you will gain a more accurate picture of what your office space will cost, thereby protecting your budget from unwelcome surprises.

Tips to Find the Best Deal For the Office Spaces in the UK

Research must be conducted carefully to identify the best office space in the UK, taking into account lease terms, location, and amenities. Here are seven tips for getting the best deal on renting an office space in the UK.

1. Compare Multiple Options

Consider the offerings, lease terms, and services of different office providers. Compare multiple options to find a space that offers the best value and convenience for your business needs.

2. Choose the Right Location

Office location is crucial. Research different locations based on their surrounding amenities, transportation links, and pricing models. Consider a location that strikes a balance between cost, amenities, and business needs.

3. Negotiate Lease Terms

After shortlisting office spaces, consider their lease terms. Don’t settle for the first offer; negotiate prices and look for discounts and promo codes available on specific packages.

4. Understand What’s Included

Ensure you have a complete understanding of what is covered in the rent. Some providers offer utilities, internet, and access to meeting rooms and lounges as part of the New Year's rental package, while others charge an additional fee.

5. Look for Move-in Ready Spaces

By choosing move-in-ready spaces, you don’t need an investor to manage the upfront cost of furniture, IT setup, and fit-outs. Hence, they become cost-effective options, specifically for startups.

6. Time Your Move Strategically

Before making the final decision, research when prices hike and drop. Remember that providers often offer discounts and promotional offers during off-peak seasons or special occasions, such as Christmas. Additionally, when demand is low, prices tend to drop.

7. Take Advice From Experts

The process of conducting research and making a final decision can be exhausting and doubtful. The best of all is to consult with experts like Office Hub, who can help you compare flexible office solutions and find the right fit for your business. Our flexperts also help you find the best deal and book your tour with the office space providers you are interested in dealing with.

To Sum Up

The cost of office spaces in the UK depends on various factors, including location, on-site amenities, team size, and workspace type. London remains the most expensive city for office rentals, offering premium spaces at higher rates than other regions. However, many cities offer more budget-friendly alternatives, making it essential for businesses to evaluate their needs, budget, and long-term objectives before making a decision.

With Office Hub, businesses can simplify their search, compare prices, and find affordable office spaces. You no longer need to worry about market rates or lease terms; just share your requirements and hit the best deals.