10 Things to Know Before Expanding Office Space

1. Location and Accessibility

Office location matters more than you think. A well-chosen location reduces commute times, improves accessibility, and enhances business operations. Easy access to public transport and highways ensures a smooth commute for your team. Ample parking spaces make visits hassle-free for both employees and clients.

Proximity to suppliers streamlines operations, reducing delivery times and costs. Nearby amenities like restaurants and gyms also create a more convenient and enjoyable work environment, boosting employee satisfaction.

A central location might be more expensive, but it offers more visibility and convenience. If you're looking for office space to rent, consider these factors before committing to a lease.

Does it provide convenience for employees, clients, and suppliers?

2. Budget and Hidden Costs

Setting a clear and realistic budget is crucial when renting an extra office space. The cost of office expansion isn’t just about monthly rent—it includes hidden expenses like:

• Initial deposit (usually three months rent)
• Maintenance fees
• Utility bills
• Association dues
• Parking fees
• Renovation and design costs

Overspending can harm your finances, while a tight budget might compromise quality and amenities. Therefore, it is best to carefully compare similar office spaces to rent in the area to gauge a fair price. Furthermore, if you’re expanding your office space, review the lease agreement with a legal expert to avoid unexpected clauses or costs.

3. Size and Future Growth

The standard rule is allocating 70 square feet per employee. But what about future expansion? If you plan to grow, consider leasing a slightly bigger space now to avoid frequent relocations.

Also, factor in:

• Meeting rooms for team collaboration
• Break areas to enhance employee well-being
• Storage space for inventory or equipment
• Private offices for management and confidential meetings

If you want to expand your office space, think long-term and make sure the new location can accommodate your evolving business needs.

4. Office Layout and Flexibility

Not all offices suit every business. Some companies thrive in open-plan layouts, while others need private offices. If flexibility is key for you, consider options that allow easy reconfiguration.

Expand with a flexible workspace to ensure adaptability as your business evolves. Features like modular furniture, movable partitions, and coworking spaces can make a huge difference.

5. Infrastructure and Technology

A great office is more than just walls and desks—it must support your technology needs. Check for:

• Reliable internet connectivity
• Power backup solutions
• Strong security systems
• Dedicated phone lines

If you're looking for office space to rent, ensure the infrastructure supports your business operations seamlessly.

6. Amenities and Services

Amenities can boost employee satisfaction and productivity. Some offices to let come with added benefits like:

• On-site maintenance
• High-speed internet
• Conference rooms
• Lounge areas and cafeterias
• Housekeeping services

When comparing rental prices, factor in these services. Sometimes, a slightly higher rent includes perks that make your work life smoother.

7. Parking and Transport Links

Employees and clients need a hassle-free commute. Parking can be limited in urban areas, making such a facility a valuable asset. Suburban locations may offer more parking but may lack convenient public transport links.

A well-connected office with accessible transport options ensures smooth daily operations and enhances your business’s appeal to both talent and clients.

Office space for rent in well-connected locations is often in higher demand, but it’s worth considering for employee convenience.

8. Competitor Proximity

Being close to competitors can either help or hurt your business.

• Retail businesses and banks benefit from being in the same area as competitors because they attract the same customers.
• Service-based industries may struggle if located next to direct competitors.

Consider the nature of your business before choosing a location near competitors.

9. Safety and Legal Considerations

Before signing a lease, ensure the area is safe and secure. Research the following:

• Crime rates in the neighborhood
• Building security measures

Legal compliance (fire codes, health and safety regulations)

10. Office Style and Branding

Your office reflects your brand. A poorly designed space can affect employee morale and client perceptions. Consider:

• Natural lighting for a healthy work environment
• Noise levels and soundproofing
• Branding elements (colors, logos, office design)
• Overall ambiance that suits your company culture

Whether you're a tech startup, law firm, or creative agency, ensure your office aligns with your brand identity.

Final Thoughts

Keeping these “10 things to know before expanding office space” in mind can help you make an informed decision. A well-thought-out office expansion can boost productivity, improve brand perception, and set the stage for long-term success.

If you’re looking for office space to rent, let Office Hub help you find the perfect workspace. Contact us today!